Project Coordinator - Non-Clinical Operations

JOIN US IN MAKING EXCELLENT CARE PERSONAL! 

At Georgian Bay General Hospital (GBGH), our commitment to excellence sets us apart. We believe in making excellent care personal, and we are on a relentless journey to enhance the well-being of both our staff and patients. Are you ready to contribute to a healthcare legacy that makes a difference? We are on the lookout for individuals driven by purpose, eager to make a substantial impact on the lives of our patients, their families, and our dedicated staff. We believe that safety is not just a standard, it is a promise we make to our patients, their families, and our community.

THE OPPORTUNITY

GBGH is seeking a proactive and detail-oriented Project Coordinator to support the successful execution of multiple, concurrent, non-clinical projects of broad scope and high complexity across Facilities, IT, Finance/Supply Chain, and Support Services. This role supports the Manager, Facilities and Capital Planning to ensure that projects are delivered smoothly, on time, and within scope. The Project Coordinator will work closely with internal teams, contractors, and vendors to keep projects moving and resolve issues quickly. 

KEY ACCOUNTABILITIES & RESPONSIBILITIES

The scope of this role will focus on non-clinical project support but may assist with broader corporate initiatives as needed. The types of project will range from construction to supporting IT system enhancements to modernizing and streamlining support services processes. 

Planning & Coordination

• Support the development of project plans, including scope, objectives, milestones, and resource requirements.
• Coordinate and monitor project activities, budgets, timelines, and deliverables across multiple departments and with contractors/vendors

Engagement and collaboration

• Facilitate cross-departmental collaboration and communication, including Facilities, IT, Finance, Corporate Services and Clinical Services.

Tracking and Reporting

• Map workflow, track project progress and prepare regular status reports for leadership.
• Assist in the evaluation of project outcomes and performance metrics.

Risk & Issue management

• Assist in identifying risks and issues early, and work with project teams to develop mitigation strategies. 

Documentation & Compliance

• Maintain accurate project documentation and ensure compliance with internal policies and external regulations.

Governance & Process Improvement

• Support the implementation of organizational structures and processes for project governance and policy management. 
• Assist with post-project evaluation and continuous improvement activities. 

Education & Meeting Support

• Contribute to education and training initiatives related to project management principles and tools. 
• Prepare meeting materials and facilitate or support action-oriented discussions 

 

QUALIFICATIONS & EXPERIENCE

The ideal candidate will possess the following key competencies, record of experience and academic preparation:

• • Post-secondary education in Business Administration, Project Management, or a related field.
  • Minimum 3 years of experience coordinating projects in healthcare, public sector, or a similarly complex environment.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and project management software (e.g., MS Project, or equivalent).
  • Demonstrated ability to “get things done” and drive progress.
  • PMP or CAPM certification is preferred but not required.
  • Change management experience is an asset
  • Experience working with contractors on construction projects.
  • Commitment to GBGH Values and Purpose Statement
  • As a partially designated French speaking organization, French verbal and written communication skills with solid presentation skills are considered an asset in this position

  Additional Preferred Attributes

  • Experience in facilities, IT, finance, or corporate project environments. 
  • Ability to manage multiple priorities and adapt to changing demands. 
  • Collaborative mindset with a proactive approach to problem-solving. 
  • Familiarity with healthcare infrastructure and redevelopment planning is a plus. 
  • Strong problem-solving skills
  • Ability to work both independently and as part of a team 

HEALTH, SAFETY & WELLNESS

Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We're dedicated to providing a safe workplace and encourage active participation from all team members.

Hours of work are 37.5 hours per week, typically Monday to Friday. At GBGH, we prioritize work-life balance, valuing our employees' well-being. Where operationally feasible, flexibility in working hours may be available to support individual life commitments. 

BENEFITS & PERKS

When you choose to be a part of GBGH, you are choosing a workplace that prioritizes your growth and well-being. We invest in your professional development, fostering an environment that values continuous learning and growth, ensuring your career thrives.

• Hourly rate of pay [$47.04 – $50.92], plus a generous vacation allotment
• Personal Spending Account of $500.00 annually
• Comprehensive and competitive benefit plan, including but not limited to extended health and dental coverage, life, paid sick days, short -term disability income protection plans
• Healthcare of Ontario Pension Plan (HOOPP), one of Canada’s largest defined benefit pension plans
• Education Fund Opportunities, Career Development and Education Sessions
• Access to Family & Employee Assistance Program
• The successful applicant will be compensated for their time in the interview process

 

THE HOSPITAL

Discover a rewarding career at GBGH, a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as a healthcare cornerstone for our vibrant community.

With an annual budget of approximately $80 million, a robust staff of 800 professionals, and a network of over 100 active professional staff alongside 70 regional affiliates and consulting physicians, GBGH is a vital healthcare hub. Our services span acute care, rehabilitation, complex continuing care, and Level 3 intensive care unit, with exciting plans on the horizon. We are in the early stages of expanding our capabilities, including a 2,500 sq ft expansion to our diagnostic imaging department to add MRI services for our community, a 50,000 sq ft expansion off our emergency department to offer 24 inpatient mental health beds and planning for a new state-of-the-art hospital facility. Explore the latest developments and initiatives at GBGH by visiting our website: gbgh.on.ca.

HOW TO APPLY

If you are ready to embark on a remarkable career journey with GBGH, apply now. Join us in making excellent care personal and be part of a team that is shaping the future of healthcare in our community. Please submit your application through GBGH Career Opportunities page to this new opportunity.

We thank all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted. Selection will be based on the skill, ability, experience, and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required.

GBGH is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department. We encourage all qualified individuals to apply including visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2s+ persons, and anyone else who will contribute to a diverse workplace.