Executive Assistant – Hospital Redevelopment Project (Full-time Permanent)

Description

The Executive Assistant will provide administrative and organizational support to the LWDH Redevelopment Office, working closely with the Hospital project team under the direction of the Vice President, Capital Redevelopment. This role is an integral part of the Project Management Office (PMO) and will contribute to the effective coordination and execution of activities supporting the hospital’s redevelopment and transition to the new facility.

The Executive Assistant will be responsible for managing schedules, coordinating meetings and communications amongst internal and external stakeholders, including preparing and maintaining project documentation, and assisting with the organization of key planning activities. The successful candidate will demonstrate exceptional attention to detail and professionalism, as well as the ability to work collaboratively in a fast-paced, evolving project environment.

Why Work with LWDH? In this position, there are many benefits to joining our team:

• Three (3) weeks paid vacation pro-rated
• Healthcare of Ontario Pension Plan enrolment, one of Canada’s largest defined benefit pension plans that includes inflation protections, survivor benefits, buyback options, and early retirement
• Desjardin Group Life Insurance coverage that includes basic life insurance, short/long-term disability coverage, and voluntary custom options
• Hospitals of Ontario Disability Income Plan coverage that includes short-term sick pay and long-term disability
• Green Shield Canada extended health benefits for single and family including dental/orthodontic services, prescription, health services, vision, hospital accommodation, etc.
• Relocation and accommodation packages and support
• Access to staff physiotherapy, onsite gym, Employee Assistance Program, staff wellness initiatives, an employee perks program, and much more!

Qualifications

• Completion of post-secondary education at the college or university level in a complementary discipline
• Progressive experience providing administrative or clerical support, experience within a healthcare or project environment is considered an asset
• Proficiency in various software applications, specifically Microsoft Office and Adobe Pro. Also, specifically PowerPoint and Excel
• Exceptional interpersonal and public relations skills, with the ability to develop strong working relationships with internal and external stakeholders
• Experience with minute taking with excellent attention to detail
• Understanding and/or experience with the use of AI in an office environment would be an asset
• Excellent written/oral communication skills
• Effective time management and organizational skills with a strong ability to problem solve
• Minimum 60 wpm keyboarding skills, subject to testing
• Demonstrated strong ability to anticipate needs, identify opportunities for improvement, and take the initiative to implement solutions or streamline processes
• Ability to work independently and as part of a team with minimal supervision
• Demonstrated ability to handle confidential information
• Demonstrated commitment to ongoing continuing education and professional development
• Ability to work under pressure and maintain productivity in a fast-faced dynamic environment
• Demonstrated reliable attendance record
• Ability to work flexible hours

We thank all applicants for their interest but advise that only those selected for further consideration will be contacted. Qualified applicants may be considered for other comparable positions or within the same classification other than this posted position.

Please prepare your application in accordance with the qualifications posted in the job advertisement. LWDH is a proud and active partner in the All Nations Health Partners Ontario Health Team, working collaboratively towards the development of a seamless, patient-centre healthcare system. Applications will be screened based on the posted qualifications.

LWDH is committed to the principles of equity, diversity, and inclusion and belongingness in our operations, throughout our workplace, and seeks to employ individuals who are committed to and value these principles.

We believe in and promote the rights of all persons with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA 2005) and its related Accessibility Standards Regulations. To meet this responsibility, LWDH will make appropriate accommodations, including alternative formats available. Please inform Human Resources of any accommodation(s) at any point throughout the recruitment and selection process to ensure your equal participation.

LWDH values the importance of creating a workplace that reflects the population it serves and promotes the representation of the Employment Equity groups as outlined by the Employment Equity Act (1993). Applicants are encouraged to self-declare at the time of application. For more information, to request an accommodation, or to report a frequently publicly posted advertised job posting, please contact the Human Resources Department at 807-468-9861 ext. 2393.